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BOOK YOUR BOXING TRAINING AT THE HEART OF PORTSMOUTH THROUGH OUR CLUBRIGHT APP

https://heartofportsmouthboxing.clubright.co.uk/home









HOP Terms & conditions

- use of clubright app -

Terms & Conditions – Use of ClubRight


By creating an account and using the ClubRight app for Heart of Portsmouth Boxing Academy CIC (“the Club”), you agree to the following terms:


1. Membership & Eligibility

  • You confirm that all information provided is accurate and kept up to date.
  • Junior members (under 18) must have a parent/guardian manage or approve their account.
  • The Club may refuse or revoke membership where safeguarding or conduct concerns arise.


2. Payments & Fees

  • All payments made through ClubRight are non‑refundable unless required by law or explicitly stated by the Club.
  • Any transaction fees applied by ClubRight’s payment provider are visible at checkout.
  • Membership or session access may be paused if payments are outstanding.


3. Booking & Attendance

  • Sessions must be booked through the app.
  • Late cancellations or non‑attendance may be charged according to the Club’s policy.
  • The Club reserves the right to amend timetables, coaches or session availability.


4. Health, Safety & Medical Information

  • You agree to provide accurate medical or accessibility information necessary for safe participation.
  • You must not attend training if unwell, injured, or advised not to exercise.
  • All activities involve physical risk; you participate at your own risk and agree to follow coach instructions at all times.


5. Conduct & Behaviour

  • Respectful behaviour is required at all times. Abuse, discrimination, bullying or unsafe conduct may result in suspension or removal.
  • The Club follows England Boxing’s safeguarding and disciplinary standards.


6. Data Protection

  • Your personal data is processed in line with the Club’s Privacy Statement.
  • ClubRight acts as a secure data processor for membership, bookings and payments.
  • You may request access, correction or withdrawal of consent at any time.

7. Photography & Media

  • Photos or videos are only taken or used with appropriate consent.
  • You may withdraw consent at any time by contacting the Club.


8. Changes to Terms

  • The Club may update these Terms & Conditions to reflect operational, legal or safeguarding requirements.
  • Continued use of the app indicates acceptance of any updated terms.


9. Contact

For questions or concerns, contact the Club at: Heartofportsmouth@gmail.com


Heart of Portsmouth Boxing Academy – Privacy Statement (ClubRight App)

 

Heart of Portsmouth Boxing Academy CIC (“the Club”, “we”, “us”) is committed to protecting your privacy and handling your personal information in a safe, lawful and transparent way. This Privacy Statement explains how we collect, use, store and share your data when you use the ClubRight app to manage your membership, bookings and participation in club activities.


1. Who We Are (Data Controller)

For the purposes of UK GDPR and the Data Protection Act 2018, Heart of Portsmouth Boxing Academy CIC is the Data Controller for the personal information you provide. If you have any questions about this statement, contact: heartofportsmouth@gmail.com


2. What Personal Data We Collect

When you register or use the ClubRight app, we may collect the following information:

  • Membership details: name, date of birth, address, email, phone number.
  • Emergency contact information for safety and safeguarding.
  • Medical or accessibility information you choose to provide to help us keep you safe during training.
  • Parent/guardian details for junior members.
  • Session attendance records and booking history.
  • Payment records (we do not see or store card numbers; payments are processed securely by ClubRight’s payment provider).
  • Consents, including photography/filming permissions.
  • Performance or participation information, such as Boxing Awards progress or competition entries.

We only collect information that is necessary for safe club operations.


3. How We Use Your Data (Lawful Basis)

We process your data under the following lawful bases:

  • Contractual obligation: to administer your membership and provide the services you sign up for.
  • Legitimate interests: to run safe, organised boxing sessions, manage bookings, communicate updates, and maintain club operations.
  • Consent: for optional activities such as photography, marketing, or promotional communications.
  • Legal obligations: safeguarding, health & safety, incident reporting, and insurance requirements.

Where we rely on consent, you may withdraw it at any time via the app or by contacting us.


4. Children & Young People

For members under 18:

  • A parent or guardian controls the child’s account and consents.
  • No child’s information or image is shared publicly without guardian consent.
  • Guardians may withdraw consent or request removal of images at any time.


5. How We Store and Protect Your Data

Your data is stored securely within the ClubRight platform, which acts as our Data Processor under a written agreement. We ensure:

  • Access is limited to authorised coaches, staff and volunteers who need it for their role.
  • Digital records are password‑protected.
  • Sensitive data (e.g., medical information) is only shared with coaches when necessary for safety.
  • We do not sell your data or share it for commercial purposes.


6. Who We Share Your Data With

We may share relevant information with:

  • ClubRight, for membership and booking management (as our Data Processor).
  • England Boxing, where required for affiliation, competition entry or compliance.
  • Coaches and volunteers, to deliver safe training sessions.
  • Emergency services, if needed to protect your vital interests.
  • Insurance providers, for incident or claim reporting.
  • Legal authorities, where required by law.

We never share more information than is necessary.


7. How Long We Keep Your Data

We retain personal data only for as long as needed:

  • Membership records: current season + 1 year.
  • Safeguarding or incident records: in line with statutory and England Boxing guidance.
  • Financial records: minimum 6 years (legal requirement).

Data is securely deleted when no longer required.


8. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data.
  • Request correction of inaccurate data.
  • Request deletion of your data (unless we must retain it for legal reasons).
  • Withdraw consent at any time.
  • Object to certain types of processing.
  • Request data portability.


To exercise these rights, contact our Data Protection Lead - heartofportsmouth@gmail.com


9. Updates to This Privacy Statement

We may update this statement to reflect changes in legislation or club operations. The latest version will always be available through the ClubRight app or on request.